Job Placements

Responsibilities
  • General:
    • Collect, review and group the supplier invoices and manual payment requests at Site and send scanned image of them to the SSC on a daily basis or depending on the volume of invoices received.
    • Achieve physical invoices received from the supplier such that they are clearly traceable and retrievable.
    • Monitor the mail-box for electronic invoices and communicate with SSC AP to clear the invoices received.
    • Archive employee’ travel reimbursement vouchers along with the respective TRIP summary validated by the N+1.
    • Follow-up with employees to submit the travel claims and settle travel advances.
    • Attend the daily SSC Meeting to review blocking points, process improvements and review of action plan.
    • Be the point of contact for the SSC and the various departments at Site such as Purchase, HR, Logistics, Site finance team, Stores.
    • Manage the Closing Binder Validation with the Site Finance Controller
  • Accounts payable:
    • Review blocked invoices google sheet on a daily basis and liaise with the user department (Purchase/Logistics etc., ) to unblock them
    • For invoices without a PO, make sure to write down the GL code, Cost center code, date of receipt of invoice (in finance department) on the face of the invoice, secure validation from Site FC, Scan and send to SSC.
    • Organize supplier steering committee meetings (for persistent issues) to address price updates, supplier panel optimization, supplier litigations. (periodicity Monthly – Site FC, Purchase, SAS, SSC)
    • Monitor GRNI on a daily basis and ensure that the aging of GRNI are not beyond 30 days
    • Forward original cancelled cheques/bank certificate received from suppliers to the country front office
  • Accounts receivable:
    • Communicate to the SSC Invoice copies on Sale of Scrap, inform the details of payments received for scrap sales (if the payment is not received through wire transfer)
    • Communicate to SSC customer litigation progress and propose related entries for doubtful debts.
    • Communicate documents duly validated by Site FC to SSC on Warranties, Rejections for write off in SAP.
    • Communicate to SSC documents relating to Tooling invoices, Inter-company debit notes for material/services.
  • General Ledger/Fixed Assets:
    • Review pending entries in GRNI account at end of the month with logistics.
    • Communicate and document all month end closing entries (accrual and cut-off).
    • Send payroll validated by Site HR/Finance to SSC for payment/entry in SAP.
    • Manage Fixed Assets follow-up - assets in progress, Start of Production (SOP), settlement of assets in SAP – depreciation form to be sent to SSC, physical inventory and write off.
    • Update and follow assigned fixed asset number
    • Support SSC for activity at Site related to Statutory, MAF, Tax Audit.
    • Propose inventory adjustment entry on valuation to SSC.
    • Propose Goods-in-Transit entry to SSC (for external suppliers)
  • Indirect taxes:
    • Co-ordinate any mapping issues on indirect taxes, issues relating to capture of input tax credit.
    • Communicate to SSC of any duty payment.
  • Treasury:
    • Co-ordinate timely authorization of payment requests (if requested by the treasury)
    • Communicate with SSC Treasury, the vacation plans of Site authorized signatories
Requirements
  • 5 years experience
  • Graduate in accounting